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Summer Term Resources
Summer
Pay and Overload - Important Updates
- Summer
Pay Schedule (Excel
File) Please post this in your
office and distribute to all employees with a Summer Term
contract.
- A
pay advance for Summer Term work that begins in June can
be made available June 30th if the employee submits a Pay
Advance Request Form to the Office of Human Resources.
Employing
Unclassified over Summer Term
Twelve-month
unclassified employees
employed during summer term fall into one of two
procedural categories:
- Summer Buy-out
– If a department will be paying for a portion of a 12-month
employee's regular salary in exchange for some of their
regular effort, that department must submit a Labor
Distribution Form signed by all authorities responsible
for the employee's 1.0 pay (i.e. home department &
department buying out time).
- Overload
– If a department hires a 12-month employee for work in
excess of their 1.0 appointment, that department must
submit the overload/supplemental
wage agreement. Overload must be approved
through the Provost Office PRIOR to being presented to
the employee and PRIOR to their beginning work.
Follow the signature routing indicated on the overload/supplemental
compensation worksheet.
Nine-month
unclassified employees
employed during Summer term are subject to the
following:
- Summer term earnings may
not exceed earnings of 33% of their final prior year annual
salary rate.
-
The 33% limit applies to all pay from
all sources at Portland State University within the period
of June 16th through September 15th.
-
Requests for overload above the 33% limit will be
denied. If there are compelling extraordinary or emergency
circumstances that are be documented on the Summer
Overload Worksheet (Part A) and
Overload/Supplemental
Offer Letter (Part B), both Part A & B must be
submitted together before the Provost's Office will consider
an exception.
Overload must be approved through the Provost Office
PRIOR to being presented to the employee and PRIOR to
their beginning work. Follow the signature routing
indicated on the Summer Overload Worksheet.
-
Research Accounting and Human Resources request that a
single letter be submitted for an employee over Summer
term even if the appointment crosses multiple months and
has grant funding. This is a change from prior years,
in which grant-funded letters were sometimes split for
grant/PAR reporting needs. If employees are paid on a
lag, please make notations; if paid on multiple grants,
please attach a labor distribution form.
Summer
Term Letters of Offer
These
letters are to be used only for current 9-month employees
or summer-term only employees.
Federal
overtime laws (FLSA) require than employees on non-instructional
appointments earning less than $455 per week submit timesheets.
Hourly wage agreements are also appropriate for piece-work
and traditional "per hour" employment, and must
submit timesheets to be paid.
Employing
Students over Summer Term
Students
may be hired on either Graduate Assistantships or Hourly Student
Wages.
Graduate
Assistant employees
who have Summer term work are subject to the following eligibility
and procedures:
-
Must be either on a vacation term between a Spring term
and a Fall term Graduate Assistantship, or eligible for
a Graduate Assistantship due to Summer term admission
and registration.
-
If a student is not being hired on a Graduate Assistantship,
a continuing student may be hired through the hourly student
payroll process using an EPAF
through BANWEB/PSU Information System. See "Student
Hourly" information below.
-
If a student has graduated, he/she may not be hired as
a student employee (hourly or graduate assistantship)
unless entering into another PSU program in Fall Term
08.
Graduate
Assistant Letters of Offer
Summer
Graduate Assistant
Summer
Graduate Assistant - Grant-Related
Graduate
Terms of Appointment
Student
Hourly
- Vacation Term/Term
Off - Student
employees are allowed one term per year in which they
may work without meeting the credit hour eligibility requirements.
Summer term is the preferred term for this exception.
- Summer Federal
Work Study Employment - Students with academic
year Federal Work Study Program (FWSP) awards may begin
earning the award on June 16th, whether enrolled for summer
term or not. Students working over summer must have
an accepted award for the upcoming aid year and may earn
a prorated portion of their award during the summer.
To be eligible, a student must file a Financial
Work Study Request Form and receive the approved certificate
of eligibility to present to their employing department.
- Regular Student
Hourly Employment - Students continuing from
07/08 or newly admitted for Fall 08 may be hired as regular
student hourly employees during Summer term 08.
Departments are responsible for verifying the student's
enrollment or admission status.
-
Hire hourly
student employees using the Electronic
Personnel Action Form/EPAF in BANWEB/PSU Information
System.
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